Years of business knowledge are locked in paper.
Your team loses hours looking for documents, and your AI tools cannot read paper at all. We turn your paper files into an organized archive that your business and your AI tools can actually use.
Your paper files cost you time every week.
Most businesses have years of contracts, job files, invoices, permits and vendor agreements on paper. Here is what that causes.
Nobody can search it
Your knowledge sits in file cabinets, boxes and scanned PDFs. You cannot search any of it.
Staff spend hours hunting
People dig for a contract, a job file, a past invoice, a permit or a vendor agreement. That time could go to real work.
Know-how leaves with people
When someone retires or leaves, what they knew about where things are and how jobs were done goes with them.
The same work gets redone
Nobody can find the last version, so people start over. Mistakes get repeated and paperwork gets lost.
AI tools cannot read paper
Claude, ChatGPT and other AI tools can only use what they can read. Paper is invisible to them.
A plain scan does not fix it
A folder of image PDFs is still a pile. Nothing is named, sorted or searchable, so people still cannot find anything.
We turn your paper into an organized archive.
We do the whole job, from the boxes in your office to a finished archive in your own storage.
We collect your paper
Mail it to us from anywhere. In Acadiana, we pick it up and bring it back. We return your originals either way.
We scan every page
We scan each page and check for pages that are crooked, missing or hard to read.
We read and sort every page
We run text recognition (OCR). We find the document type, dates, names and amounts. We rename each file and sort it into a logical folder structure.
We deliver the archive
You get an organized, searchable archive in an AI-ready filesystem. It lives in your own Google Drive, Dropbox or Microsoft storage, so you own it.
What changes when your paper is organized
- Documents are in boxes and file cabinets
- Scans, if any, are image PDFs with no names or order
- Finding one document takes hours
- Only the person who filed it knows where it is
- AI tools cannot use any of it
- Boxes keep taking up office space
- Every page is scanned and readable
- Each file is named by type, date, name and amount
- Files are sorted in folders that make sense
- You find any document in seconds
- Your team and your AI tools can use your history
- The archive is in your own cloud storage
What this gets you
Find any document in seconds, not hours
Search by name, date, vendor, customer or amount. Your staff get time back for real work.
Knowledge stays when people leave
Job files, agreements and past decisions are in the archive. A new person can look them up.
Your team and AI tools can use your history
Claude and ChatGPT can finally read your records. You can ask a question and check the source page.
Free up office space
Once your files are scanned, you may be able to stop paying to store boxes. Keep originals where the law requires.
Fewer repeat mistakes and lost paperwork
People can find the latest version and the signed copy, so they stop redoing work.
You own the archive
It sits in your Google Drive, Dropbox or Microsoft storage. You do not depend on us to get to it.
Start with a pilot
Pick one document type. We run it through the full process, so you see the result on your own paper before you commit to more.
Starter pilot
$500 flat
Up to 500 pages (about one box) of one document type. For example: invoices, contracts, or delivery tickets.
- Pickup and return in Acadiana, or mail it in
- Scanning
- Naming and sorting into folders
- Text recognition (OCR), so you can search the words
- A review pass on unclear pages
- An organized archive in your own Google Drive, Dropbox or Microsoft storage
- A short demo (it can be a video call) on how to use it
Document pilot
$1,500 flat
Up to 2,000 pages of one document type. For example: invoices, contracts, delivery tickets, or leases. A better fit for a whole filing cabinet or a few boxes.
- Pickup and return in Acadiana, or mail it in
- Scanning
- Naming and sorting into folders
- Text recognition (OCR), so you can search the words
- A review pass on unclear pages
- An organized archive in your own Google Drive, Dropbox or Microsoft storage
- A short demo (it can be a video call) on how to use it
- More pages? Use the price calculator below. We quote the extra pages before we start.
- Messy paper? Handwriting, faxes, and carbon copies cost more. We look at a sample first and give you a firm price.
- Want to do more? Go ahead with a bigger job within 30 days and the pilot fee comes off the price. This is true for both pilots.
The more you scan, the less each page costs
Want to scan more than a pilot covers? Type your number of pages. See a rough price.
The slider goes from 100 to 100,000 pages. You can type any number.
Messy paper takes more work. It adds 50% to the estimate.
$1,500
About $0.75 per page
This is an estimate. We look at a sample of your paper first and give you a firm price.
Mail-in shipping is extra, billed at cost.
Get a quote for this estimatePrice per page
| Pages | Each page |
|---|---|
| First 500 | $1.00 |
| 501 to 2,000 | $0.67 |
| 2,001 to 10,000 | $0.50 |
| 10,001 to 50,000 | $0.35 |
| 50,001 and up | $0.25 |
Each price only applies to the pages in that row. So your first 500 pages cost the same, no matter how big the job is. Large jobs are quoted one by one.
Ship us your boxes
We are based in Lafayette, LA. You do not have to be.
- In Acadiana: we pick up your paper and bring it back.
- Anywhere else: mail us your boxes. We send you packing instructions first.
- Shipping: we bill it at cost. We quote it up front.
- Your originals: we return them the same way.
- Bigger job outside Acadiana? We can also come onsite. We quote that separately.
Documents are the foundation. AI goes on top.
SetupMyAI helps businesses use AI in their real work. Once your paper is readable, we can evaluate where AI saves time, set it up in the tools you use, train your team and keep improving it.
The honest parts
Records the law requires
Some records must be kept as paper originals. Keep yours, and we tell you if scanning is not enough.
Unclear pages
Handwriting and poor copies may need a person to check them. We flag unclear pages. We do not guess.
Your files stay private
We only use your files for your project.
Check AI answers
AI can make mistakes. If you ask AI about your files, look at the source page to be sure.
Tell us about your paper
Fill this out. We will email you to look at a sample and give you a firm price.
Rather email? hello@setupmyai.io
SetupMyAI is run by Corey Fransen, based in Lafayette, Louisiana. 20+ years in IT, setting up systems for businesses.
Common questions
What is OCR?
It is text recognition. It turns a picture of a page into words a computer can search.
Do I need ChatGPT or Claude?
No. Your archive is searchable without them. To ask questions across your files with AI, you pay for your own plan. We help you pick one.
Do I get my paper back?
Yes. We return your paper to you. Keep it unless you are sure you do not need it.
Can you work with us if we are not in Lafayette?
Yes. Mail us your boxes, or ask about onsite.
Where are my files kept?
In your own Google Drive, Dropbox or Microsoft storage. You own the archive and control who can see it.
Can I stop storing the boxes?
Maybe. Some records must be kept as paper by law. We tell you if scanning is not enough. Check with your accountant or attorney before you discard anything.